Dashboard
Overview of all onboarding requests and activity.
Total Requests
48
This month
In Progress
12
5 awaiting action
Completed
31
This month
Avg Days
6.2
Target: 7 days
Onboarding Schedule — July 2026
Completed4 requests
W27 (1-7)
W28 (8-14)
W29 (15-21)
W30 (22-28)
W31 (29-31)
REQ-155
Kiosk Cashier
REQ-153
GA-Floor (×3)
REQ-148
Receiving Clerk
REQ-142
Cleaner
In Progress Completed
Requests by Status
July 2026
48
Total Requests
In Progress12
Completed31
Draft2
Declined3
Recent Activity
REQ-148 signed off by Payroll
2 hours ago
REQ-155 moved to Step 8
5 hours ago
REQ-138 declined by GM
Yesterday
REQ-153 submitted for RM review
Yesterday
Requests
Search, track and action every onboarding request across its lifecycle.
Total Requests
48
2 cancelled
In Progress
12
Excludes cancelled
Signed Off
31
This month
Declined
3
Click to filter
All Requests12
| Position | Type | Dates | Status | Stage | Actions | |
|---|---|---|---|---|---|---|
KC Kiosk Cashier REQ-155 · PMB Main |
New Flexi | 06/07 – 20/07/2026 | In Progress | Step 8 · Onboarding | ||
GF GA-Floor (×3) REQ-153 · PMB Main |
New Flexi | 08/07 – 28/07/2026 | In Progress | Step 2 · RM Review | ||
RC Receiving Clerk REQ-148 · PMB Main |
Permanent | 01/07 – 12/07/2026 | Signed Off | Complete | ||
BA Bakery Assistant REQ-138 · PMB Main |
New Flexi | 15/06 – 25/06/2026 | Declined | Declined at Step 4 |
Onboarding Schedule
View and manage the onboarding timeline for all active requests.
July 2026
W27 (1-7)
W28 (8-14)
W29 (15-21)
W30 (22-28)
W31 (29-31)
REQ-155
Kiosk Cashier
REQ-153
GA-Floor (×3)
REQ-148
Receiving Clerk
REQ-142
Cleaner
REQ-138
Bakery Assistant
In Progress Completed Declined
Employees
— Employees | — Active
Zoom
90%
Audit Log
Compliance and access log for all onboarding activity. Every document view, download, edit and approval is recorded with actor, timestamp and IP for POPIA compliance.
Events (30d)
1,284
All actions logged
Document Downloads
96
Contracts, IDs, payslips
Unique Users
34
Accessed the system
Flagged Events
2
Access outside store scope
All Activity18
| User | Action | Item | Requisition | IP Address | Timestamp | Actions | |
|---|---|---|---|---|---|---|---|
A Admin Store Admin |
Downloaded | Signed Employment Contract — Sipho Ndlovu | REQ-148 | 41.13.204.88 | 13 Jul, 14:32 | ||
TM Thobani Masuku Regional Manager |
Viewed | Onboarding Documents — REQ-155 Kiosk Cashier | REQ-155 | 102.164.12.4 | 13 Jul, 12:05 | ||
TM Thobani Masuku Regional Manager |
Approved | Step 2 Review — GA-Floor (×3) | REQ-153 | 102.164.12.4 | 13 Jul, 11:58 | ||
SH Samantha Herselman Onboarding Team |
Downloaded | Matric Certificate — Thabo Mkhize | REQ-155 | 196.21.88.10 | 13 Jul, 10:41 | ||
JM John Mthetwa Store Admin |
Uploaded | Bank Statement — Thabo Mkhize | REQ-155 | 41.13.204.201 | 13 Jul, 09:20 | ||
CW Craig Williams Payroll Team |
Downloaded | Signed Contract — Nomusa Zulu | REQ-142 | 196.21.88.4 | 12 Jul, 16:44 | ||
RA Riaan Anderson General Manager |
Viewed | Store Staffing Structure — PMB Main | — | 102.164.9.201 | 12 Jul, 15:12 | ||
RA Riaan Anderson General Manager |
Declined | Step 4 Review — Bakery Assistant | REQ-138 | 102.164.9.201 | 12 Jul, 15:09 | ||
VM Vusi Mazibuko Productivity Team |
Downloaded | Interview Questions Form — GA-Floor candidate | REQ-153 | 41.13.9.77 off-hours | 12 Jul, 13:55 | ||
SH Samantha Herselman Onboarding Team |
Edited | Employee Master Record — Sipho Ndlovu | REQ-148 | 196.21.88.10 | 12 Jul, 11:30 | ||
LG Lindiwe Gumede T&A Team |
Uploaded | Clocking Pin (PRP) — Sipho Ndlovu | REQ-148 | 102.164.3.19 | 11 Jul, 09:15 | ||
SH Samantha Herselman Onboarding Team |
Approved | Step 8 Document Review — Sipho Ndlovu | REQ-148 | 196.21.88.10 | 10 Jul, 17:02 | ||
JM John Mthetwa Store Admin |
Downloaded | Employment Requisition Form (Blank Template) | REQ-155 | 41.13.204.201 | 10 Jul, 09:04 | ||
TM Thobani Masuku Regional Manager |
Viewed | Signed Off Confirmation — Receiving Clerk | REQ-148 | 102.164.12.4 | 03 Jul, 08:47 | ||
JM John Mthetwa Store Admin |
Downloaded | ID Copy — Nomusa Zulu | REQ-142 | 105.4.88.32 off-hours | 28 Jun, 20:11 | ||
RA Riaan Anderson General Manager |
Approved | Step 4 Review — Cleaner | REQ-142 | 102.164.9.201 | 28 Jun, 08:20 | ||
VM Vusi Mazibuko Productivity Team |
Viewed | Store Organogram — PMB Main | — | 41.13.9.77 | 27 Jun, 14:18 | ||
JM John Mthetwa Store Admin |
Uploaded | Interview Questions Form — Bakery Assistant | REQ-138 | 41.13.204.201 | 25 Jun, 13:40 |
2 flagged events this month — document access outside normal business hours (highlighted in yellow above). Reviewed by Compliance on 13 Jul 2026.
New Request
Create a new onboarding request step by step.
1
Request Type2
Position Details3
Documents4
Review & SubmitStep 1 — Employment Type
What type of onboarding request is this?
Step 2 — Position Details
System will auto-create separate requisition IDs per position.
Clocking pin for the PRP time & attendance system, if already known. Otherwise the T&A Team assigns this at Step 9.
Visible to RM and GM during approval (Steps 2 & 4).
Step 3 — Supporting Documents
PapertrailDrop files here or click to upload
PDF, JPG or PNG up to 10MB — auto-synced to Papertrail
Required Documents Checklist (Annexure A)
0 of 4 documents confirmed
Step 4 — Review & Submit
Review all details before submitting. The request will be sent to the RM for approval (Workflow Step 2).
Requisition ID
REQ-2026-00156
Employment Type
—
Store
—
Department
—
Position
—
Qty / Start Date
—
PRP Pin
Not yet assigned
Justification
—
Documents
—
Systems This Request Will Touch
SAP
Payroll · Step 7,11
TM1
Budgeting · Step 3
PRP
Clocking · Step 9
Papertrail
Docs · Step 7,8,10
Workflow Routing
Upon submission this request will be emailed to the Regional Manager for approval (Step 2). You will receive notifications as it progresses through each of the 11 workflow steps.
✓
Request Submitted Successfully
Requisition ID: REQ-2026-00156
Sent to Regional Manager for approval (Step 2).
You will receive email notifications as it progresses.
You will receive email notifications as it progresses.
Approvals
Review and approve or decline onboarding requests awaiting your action.
Pending Approvals2
REQ-155 · Kiosk Cashier — Step 8 Onboarding Review
REQ-153 · GA-Floor (×3) — Step 2 RM Review
Recently Actioned
REQ-148 · Receiving Clerk — Approved by GM
3 Jul 2026
REQ-138 · Bakery Assistant — Declined by GM
25 Jun 2026
REQ-142 · Cleaner — Approved by RM
22 Jun 2026
Automated Onboarding Workflow
BRS Deliverable 3 — 11-step approval routing, Store to Payroll
Each step shows the responsible actor, the action taken, and where the request routes on approval or decline. Click a step to expand full detail.
Integrations
System integration status and data flow monitoring for all connected platforms.
Connected Systems
4
SAP · TM1 · PRP · Papertrail
Sync Status
Active
All systems online
Last Sync
12:45
Today
Errors (7d)
0
No failures
SAP
SAP — Payroll
Employee payroll processing and HR master data
Source Connected
Last synced 4 minutes ago
API Configuration
TM1
TM1 — Budgeting Tool
Headcount budgeting and productivity validation
Source Connected
Last synced 1 hour ago
API Configuration
PRP
PRP — Clocking System
Time and attendance management
Source Connected
Last synced Just now
API Configuration
PT
Papertrail — Document Storage
Digital document management and archival
Source Connected
Document storage · always available
API Configuration